Data protection declaration

A. Data protection at a glance

I. General information

The following notes provide a simple overview of what happens to your personal data when you visit our website. Personal data are all data with which you can be personally identified. You will find detailed information on the subject of data protection in our data protection declaration listed under this text.

II. Data collection on our website

Who is responsible for the data collection on this website? The data processing on this website is carried out by the website operator. You can find his contact details in the imprint of this website.

1. How do we collect your information?

On the one hand, your data is collected when you communicate it to us. This can be, for example, data that you enter into a contact form or that you enter when registering and using a user account. Other data is automatically collected by our IT systems when you visit our website. These are mainly technical data (e.g. Internet browser, operating system or time of page visit). This data is collected automatically as soon as you enter our website. The same applies to the use of our mobile apps.

2. What do we use your data for?

Part of the data is collected in order to ensure error-free provision of the website. Other data can be used to analyze your user behavior. We also collect data when registering and using our services through a customer account. We collect this data in order to provide you with a personalized service.

3. What rights do you have regarding your data?

You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction, blocking or deletion of this data. You can contact us at any time at the address given in the imprint if you have any further questions on the subject of data protection. You also have the right of appeal to the competent supervisory authority.

III. Third-party analysis tools and other tools

When you visit our website, your surfing behaviour can be statistically evaluated. This is done primarily with cookies and so-called analysis programs. The analysis of your surfing behaviour is usually anonymous; the surfing behaviour cannot be traced back to you. You may object to this analysis or prevent it by not using certain tools. You will find detailed information on this in the following data protection declaration. You can object to this analysis. We will inform you about the possibilities of objection in this data protection declaration.

B. General Information and Mandatory Information

I. Data privacy

Data protection is a matter of trust and iboxxit GmbH (“iboxxit”) attaches great importance to the trust of all users of all users. “Users” in the sense of this data protection declaration are the customers in the sense of the contractual provisions, their authorized users in the sense of section 3.7 of the GTC and the visitors to the iboxxit website. iboxxit respects their privacy and personal sphere. The protection and the lawful collection, processing and use of personal data is therefore an important concern for iboxxit. When collecting, processing and using personal data, iboxxit complies with legal regulations and informs the user about the collection, processing and use of personal data. This data protection declaration can be viewed at any time on the website www.iboxxit.com under the link “Data protection declaration” and can be printed or saved with the web browser. Unless otherwise expressly stated, this German version is legally binding and authoritative and any foreign language versions are for information purposes only. When you use this website, various personal data is collected. Personal data is data with which you can be personally identified. This data protection declaration explains which data we collect and for what we use it. It also explains how and for what purpose this is done. We would like to point out that data transmission over the Internet (e.g. communication by e-mail) can have security gaps. A complete protection of data against access by third parties is not possible.

II. Note on the responsible body

The responsible party for data processing on this website is: iboxxit GmbH Mainzer Landstraße 50 60325 Frankfurt am Main Phone: +49 69175540430 E-mail: service@iboxxit.com The responsible party is the natural or legal person who alone or together with others decides on the purposes and means of processing personal data (e.g. names, e-mail addresses or similar).

III. Revocation of your consent to data processing

Many data processing processes are only possible with your express consent. You can revoke your consent at any time. All you need to do is send us an informal e-mail. The legality of the data processing up to the revocation remains unaffected by the revocation.

IV. Right of appeal to the competent supervisory authority

In the event of breaches of data protection law, the person concerned has a right of appeal to the competent supervisory authority. The responsible supervisory authority for data protection issues is the data protection officer of the federal state in which our company is based. A list of data protection officers and their contact details can be found on the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/addresses_links-node.html.

V. Right to data transferability

You have the right to have data which we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another person responsible, this will only take place if it is technically feasible.

VI. SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

VII. Encrypted payment transactions on this website

If after the conclusion of a chargeable contract there is an obligation to provide us with your payment data (e.g. account number for direct debit authorization), this data is required for payment processing. Payment transactions via the usual means of payment (Visa/MasterCard, direct debit) are made exclusively via an encrypted SSL or TLS connection. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. In the case of encrypted communication, your payment data that you transmit to us cannot be read by third parties.

VIII. Information, blocking, deletion

You have the right to free information about your stored personal data, their origin and recipients and the purpose of data processing and, if necessary, a right to correction, blocking or deletion of this data at any time within the scope of the applicable legal provisions. You can contact us at any time at the address given in the imprint if you have any further questions on the subject of personal data.

IX. Objection against advertising mails

We herewith object to the use of contact data published within the scope of the imprint obligation to send unsolicited advertising and information material. The operators of these pages expressly reserve the right to take legal action in the event of unsolicited advertising information, such as spam e-mails.

C. Data collection on our website

I. Cookies

Some of the Internet pages use so-called cookies. Cookies do not cause any damage to your computer and do not contain any viruses. Cookies serve to make our website more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are so-called “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your terminal until you delete them. These cookies enable us to recognize your browser the next time you visit our website. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or generally and activate the automatic deletion of cookies when closing the browser. When cookies are deactivated, the functionality of this website may be limited. Cookies, which are necessary to carry out the electronic communication process or to provide certain functions desired by you (e.g. shopping basket function), are stored on the basis of Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the storage of cookies for technically error-free and optimized provision of his services. As far as other cookies (e.g. cookies for the analysis of your surfing behaviour) are stored, these will be treated separately in this data protection declaration.

II. Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • operating system used
  • referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

These data are not combined with other data sources. The basis for data processing is Art. 6 para. 1 lit. f DSGVO, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.

III. Contact form

If you send us enquiries using the contact form, your details from the enquiry form, including the contact data you provided there, will be stored for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent. The data entered in the contact form is therefore processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time. All you need to do is send us an informal e-mail. The legality of the data processing processes carried out up to the revocation remains unaffected by the revocation. The data entered by you in the contact form will remain with us until you request us to delete, your consent for storage revoked or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular retention periods – remain unaffected.

IV. Registration and creation of a customer account

You can register on our website or in our apps to use the iboxxit services. The following data is collected: the customer name given by the user upon registration, if applicable its profile picture as well as the iboxxit-ID assigned by iboxxit to identify storage locations for the items managed with the iboxxit services, the IT resource consumption of the customer, the scope of services of the iboxxit version used by the customer, the settings for the various apps (including language and currency), the version used by the customer as well as the installed apps, data transmitted via the Google Play Store or Apple App Store about program versions and/or program crashes used as well as the payment information transmitted by PayPal – within the scope of the terms of use and data protection applicable to PayPal. Information on bank details and credit cards is only collected by iboxxit itself under special circumstances after the customer has provided iboxxit with the relevant information. If and insofar as authorized users make use of iboxxit services, their corresponding data will also be collected and attributed to the customer. The password for the customer account is not visible to iboxxit and is stored encrypted. It can be reset on request of the customer. We use the above data only for the purpose of using the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise we will refuse the registration. The aforementioned data will be processed by iboxxit and used to manage the business relationship with the customer and – within the framework of legal regulations and as long as the customer agrees to this – for its own advertising purposes. The data will not be passed on to third parties without the customer’s consent. Support requests can be linked to the customer or the customer account of the customer in the context of a so-called ticket system to optimize customer service. In the event of important changes, such as the scope of the offer or technically necessary changes, we will use the e-mail address provided during registration to inform you in this way. The data entered during registration will be processed on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent at any time. All you need to do is send us an informal e-mail. The legality of the data processing already carried out remains unaffected by the revocation. The data collected during registration will be stored by us as long as you are registered in our system and will then be deleted. Legal retention periods remain unaffected.

V. Use of the iboxxit website after registration

Even after the customer has registered, the data described in the above paragraphs will be collected, processed and used with regard to the use of the iboxxit website. As long as the customer or authorized user is logged on to the iboxxit website, the iboxxit server automatically collects data on how the iboxxit website is used in a so-called activity log. With regard to the customer or authorised user within the meaning of Section 3.7 of the GTC, information on activity, number of registrations, etc. as well as statistical data (such as browser, date and time of access, cookie ID and referrer, the amount of data transferred and the IP address) are recorded. The aforementioned data is only used by iboxxit to provide the iboxxit services, to create anonymous statistics and to check compliance with the contractual provisions (in particular the contractual use and the prohibition of the use of iboxxit services by robots).

VI. use of apps and creation of customer content

The iboxxit services serve the visual recording of objects (including photos, descriptions, number, value, the respective storage locations and other data) by the customer or authorised user (the “customer content” according to contract provisions), enable the customer or authorised user to access them using different end devices and apps and allow the customer or authorised user to do so, Share the Customer Content with other customers and authorized users of other customers in such a way that they can view and search the Customer’s or authorized user’s items to the extent specified by the releasing customer or authorized user. The customer is responsible for the collection, processing and use of customer content within the framework of the statutory provisions and must ensure that its authorised users also comply with the statutory provisions. If and insofar as iboxxit is to administer personal data on behalf of the customer, iboxxit will participate in the conclusion of an agreement on order data processing on request of the customer in accordance with the contractual provisions. The customer contents are only viewed by iboxxit in a way that can be assigned to the customer within the scope of support requests of the customer or authorized users with their consent. They will not be made accessible to third parties, passed on in any other way or published. Excluded from this are enforceable orders of courts and/or authorities directed to such a publication, which iboxxit will comply with. If the customer has activated the weekly news in the settings, he receives an automatically generated e-mail with current information about the status of mutual release of customer content with other users as well as changes to released customer content of such users. The relevant information is automatically compiled by iboxxit without iboxxit taking note of the relevant information.

VII. processing of data (customer and contract data)

We collect, process and use personal data only to the extent necessary for the establishment, content design or change of the legal relationship (inventory data). This is done on the basis of Art. 6 para. 1 lit. b DSGVO, which permits the processing of data for the fulfilment of a contract or pre-contractual measures. We collect, process and use personal data about the use of our Internet pages (usage data) only to the extent necessary to enable or invoice the user for the use of the service. The collected customer data will be deleted after completion of the order or termination of the business relationship. Legal retention periods remain unaffected.

VIII. Data transmission upon conclusion of contract for services and digital content

We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the credit institution commissioned to process payments. A further transmission of the data will not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without your express consent, for example for advertising purposes. The basis for data processing is Art. 6 para. 1 lit. b DSGVO, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.

D. Data security, secure data transmission

The data is stored (i) on computers located in Germany and (ii) servers of iboxxit GmbH on an Amazon Cloud server (Amazon Elastic Compute Cloud (Amazon EC2) in the Frankfurt am Main region in Germany, but Amazon has basically no access to it. The Amazon regulations and the functioning of the Amazon Cloud Server and the handling of personal data can be viewed here: http://aws.amazon.com/serviceterms/ and https://d0.awsstatic.com/whitepapers/compliance/De_Whitepapers/AWS_EU_Data_Protection_Whitepaper_DE.pdf). iboxxit has also concluded an AWS order data processing agreement with Amazon Web Services, which meets the requirements of the European Commission’s standard contractual clauses for the transfer of personal data to contractors in third countries (i.e. outside the EU and EEA). In addition, iboxxit has taken technical and organizational measures to protect the iboxxit website and the data processing system against loss, destruction, access, modification or distribution of personal data by unauthorized persons. Personal data is transmitted securely using encryption. This applies to orders and also to the customer login; iboxxit uses the SSL (Secure Socket Layer) coding system.

E. Analysis Tools and Advertising

I. Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. Google Analytics cookies are stored on the basis of Art. 6 Par. 1 lit. f DSGVO. The website operator has a legitimate interest in analysing user behaviour in order to optimise both his website and his advertising.

1. IP anonymization

We have activated the IP anonymisation function on this website. This will cause your IP address to be cut by Google within Member States of the European Union or in other countries party to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data.

2. Browser plugin

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

3. Objection against data collection

You can prevent Google Analytics from collecting your data by clicking on the following link. An opt-out cookie is set that prevents the collection of your data on future visits to this website: Deactivate Google Analytics. More information on how Google Analytics handles user data can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

4. Order data processing

We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities for the use of Google Analytics.

5. Demographic features on Google Analytics

This website uses the”demographic features” function of Google Analytics. This allows reports to be created that contain information on the age, gender and interests of site visitors. This data comes from interest-related advertising by Google and from visitor data from third-party providers. This data cannot be assigned to a specific person. You can disable this feature at any time from your Google Account ad preferences or opt-out of Google Analytics collecting your information as described in the”Opt-out of data collection” section.

F. Newsletter

I. Newsletter data

If you would like to subscribe to the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data will not be collected or only on a voluntary basis. We use these data exclusively for the dispatch of the requested information and do not pass these on to third parties. The data entered in the newsletter registration form will be processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via the”unsubscribe” link in the newsletter. The legality of the data processing processes already carried out remains unaffected by the revocation. The data you provide us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and deleted after you unsubscribe from the newsletter. Data stored by us for other purposes (e.g. e-mail addresses for the member area) remain unaffected by this.

G. Plugins and Tools

I. YouTube

Our website uses plugins from Google’s YouTube site. This website is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. If you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you allow YouTube to associate your surfing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. The use of YouTube is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO. For more information on how we handle user data, please see YouTube’s privacy policy: https://www.google.de/intl/de/policies/privacy.

II. Vimeo

Our website uses plugins of the video portal Vimeo. The provider is Vimeo Inc. 555 West 18th Street, New York, New York 10011, USA. If you visit one of our pages equipped with a Vimeo plugin, a connection to the Vimeo servers is established. The Vimeo server will be informed which of our pages you have visited. Vimeo also obtains your IP address. This also applies if you are not logged in to Vimeo or do not have an account with Vimeo. The information collected by Vimeo is transmitted to the Vimeo server in the USA. If you are logged in to your Vimeo account, you allow Vimeo to associate your surfing behavior directly with your personal profile. You can prevent this by logging out of your Vimeo account. For more information on the handling of user data, please refer to Vimeo’s privacy policy: https://vimeo.com/privacy.

III. Google Web Fonts

This site uses so-called web fonts provided by Google to uniformly display fonts. When you call up a page, your browser loads the required Web fonts into your browser cache to display texts and fonts correctly. To do this, the browser you are using must connect to Google’s servers. This gives Google knowledge that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO. If your browser does not support web fonts, a default font is used by your computer. For more information about Google Web Fonts, please visit https://developers.google.com/fonts/faq and in Google’s privacy statement: https://www.google.com/policies/privacy/.

H. payment providers

I. PayPal

On our website we offer payment via PayPal. The provider of this payment service is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter”PayPal”). If you choose to pay via PayPal, your payment details will be sent to PayPal. Your data will be transmitted to PayPal on the basis of Art. 6 para. 1 lit. a DSGVO (consent) and Art. 6 para. 1 lit. b DSGVO (processing to fulfil a contract). You have the possibility to revoke your consent to data processing at any time. A revocation has no effect on the effectiveness of data processing operations in the past.

G. Changes to the data protection declaration

iboxxit reserves the right to amend this data protection declaration at any time for the future, taking due account of the provisions of Section 12 of the GTC.

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